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Clinical Data Entry Clerk

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Job Description

Job Summary

As an integral member of the APCaRI Registry, the data entry clerk works in a dynamic, collaborative, quality-focused environment. The data entry clerk interacts with technical, medical and management staff at the Northern or Southern Alberta Urology Clinics, in addition to BioRepository personnel and partnering hospitals.

Specifically, the Data Entry Clerk performs the accessing of incoming patient Prostate Cancer-related information into the relevant database, assists in tracking/investigating and developing status reports on missing or delayed cases; and assists with other research study-related activities (such as Research Ethics Board correspondence). The Research Clerk will also have opportunity to exercise judgment and decision-making in the provision of moderately complex support services, including: proofreading, typing/word processing and inputting data/information; providing support with the maintenance of electronic and paper information filing/retrieval methods, systems and/or formats; performing additional clerical functions, and other duties consistent with the job classification, as required. The Clinical Data Entry Clerk will work primarily in the Alberta Urology Clinic or Prostate Cancer Centre. Studies include recruitment to the APCaRI Registry and BioRepository as well as Investigator initiated trials.

Summary of Research

Clinical registries improve care by arming doctors and teams treating prostate cancer with information about how their outcomes compare with international standards and other locales. The Alberta Prostate Cancer Registry will allow us to monitor the patterns of care and outcomes of men diagnosed with prostate cancer throughout Alberta, and provide a valuable tool to track how our translational research efforts are impacting outcomes over time. The registry will be linked to a biorepository containing patient specimens that will drive translational research and enable personalized approaches to prostate cancer diagnosis and treatment.



  • Completion of Grade XII or recognized equivalent
  • Six (6) months recent related experience
  • Related clinical research trial experience is preferred
  • Advanced computer skills using Microsoft Office required
  • Strong knowledge of Medical Terminology
  • Good organizational and time management skills
  • Good verbal and written communication skills
  • Good interpersonal and service skills
  • Ability to work independently and with a team
  • Ability to produce work in accordance with Hospital standards
  • Ability to use good judgment in assessing difficult situations
  • Ability to perform routine work independently
  • Problem solving skills with good decision-making
  • General knowledge of processes, procedures and standards


  • Prepares source data for computer entry by compiling and sorting information; establishing entry priorities.
  • Creates and maintains filing systems for storing confidential records, retrieves records when needed, enters clinical and pathology data into database, enters consent information, enters inventory information as appropriate.
  • Processes source documents by reviewing data for deficiencies, resolving discrepancies by using standard procedures or returning incomplete documents to the database manager for resolution.
  • Enters data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
  • Maintains data entry requirements by following data program techniques and procedures.
  • Verifies entered customer and account data by reviewing, correcting, deleting, or re-entering data; combining data from both systems when account information is incomplete; purging files to eliminate duplication of data.
  • Tests system changes and upgrades by inputting new data; reviewing output.
  • Secures information by completing data base backups.
  • Contributes to the development of SOPPs, maintains SOPP for the database, coordinates material requests and release, coordinates development and maintenance of intake surveys, investigates, reports and documents deviations in practice.
  • Maintains operations by following policies and procedures; reporting needed changes.
  • Maintains patient confidence and protects operations by keeping information confidential.

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